HR and payroll software for South African employers, in one system

Payroll that follows SARS rules

• HRify produces the e@syFile import file for your tax certificates, and the bulk file for registering employees who do not have a tax number yet.
• Before you export anything, HRify checks every employee against SARS’s own rules and tells you which employees would fail, and why.
• HRify produces the monthly EMP201, the EMP501 at reconciliation, and IRP5 and IT3(a) certificates. It also calculates the Employment Tax Incentive (ETI) carry-forward for you.
• Tax directives, severance, back pay, bursaries, company cars and share schemes are each calculated and taxed by HRify, so nobody has to remember to adjust them by hand.
• Earnings and deductions are matched to the right SARS source codes. Anything HRify does not cover is listed up front, so nothing is silently left off a certificate.
• HRify holds the tax tables for two tax years, taken from the Government Gazette. If a figure has not been published yet, payroll stops and does not guess.

HRify produces the file and the figures. You import the file into e@syFile and submit the return yourself.

Leave and working hours that follow the Act

• Every statutory leave type is included. Sick leave runs on a 36-month cycle counted from each employee’s own start date. It is not reset for the whole company on one date.
• Carried-over leave expires when the Act says it does, and you cannot pay out more leave than section 20(11) allows.
• When you approve a timesheet, HRify checks that week against the daily and weekly hour limits, the overtime limit, meal breaks, night work and the earnings threshold, and warns you before you approve.
• Overtime is paid at 1.5×, and Sundays and public holidays at 2×. An overtime hour worked on a Sunday is paid at 2×, not 3.5×, because the two rates are not added together.
• Minimum wage is checked against the gazetted figure for that period, not last year’s figure.
• When someone leaves, the section 42 certificate of service and the UI-19 form are generated from their record.

How HRify protects your employees’ personal information

• ID, passport and tax numbers, bank account details, medical aid details and signatures are encrypted in the database. They are not just hidden behind a login.
• You set how long each category of record is kept, and HRify will not let you choose a period shorter than the law allows: five years for tax records, three for BCEA records and four for COIDA records.
• Deleting an employee anonymises their record. Their identity is removed, but the payroll and audit history is kept, because SARS still requires it.
• If the law still requires a record to be kept, HRify refuses the deletion and tells you exactly which rule applies and until when.
• When someone asks what information you hold about them, HRify builds the export for you and removes any other person’s details from shared records.

Disciplinary cases, with the CCMA deadlines tracked for you

• The disciplinary process is built on the 2025 Code of Good Practice on Dismissal, which replaced Schedule 8 in September 2025.
• You cannot record a dismissal against a case that never had a hearing.
• The period for referring a dispute to the CCMA is counted from the correct date. For a dismissal on notice it starts when the notice period ends, an internal appeal restarts it, and a deadline that falls on a weekend moves to the next working day.
• The deadline is thirty days for a dismissal and ninety days for an unfair labour practice. HRify chooses the right deadline based on the outcome of the case.
• Hearing notices, outcome letters and dismissal letters are generated as signed PDFs from the case itself.
• Retrenchment follows section 189A. The nine consultation topics are ticked off as you cover them, and the severance due is compared with what you are offering.

What they can do in the app

• Apply for leave with a doctor’s note attached, fill in a week’s timesheet, or run a timer while working.
• Photograph a receipt and submit the claim straight away.
• Read a payslip with the full breakdown, hide the net pay with a tap, and download the PDF, for example for a bank or a landlord.
• Look up a colleague, see the org chart, see company events and public holidays, read and sign a policy, give someone recognition, and answer a survey.
• Report an incident, anonymously if they choose. They get a reference number, so they can follow up without identifying themselves.
• Managers approve leave, timesheets and claims from one queue. They swipe right to approve, swipe left to decline, or approve everything at once.

How the app protects information on the phone

• By default, the app opens only with Face ID or a fingerprint. On a phone without those, it asks for the phone’s passcode, so the app is still protected.
• Screenshots and screen recording are blocked on the screens that show money, health, disciplinary or identity information, and the app is blurred in the app switcher.
• Notifications do not show details. A notification says that a leave request needs review, but not whose it is or what it is for.
• There are no push notifications for disciplinary and payroll matters, because even the title would reveal too much.
• Downloaded payslips are removed from the phone after a set time, and when the person signs out.
• Microsoft 365 sign-in and two-factor authentication are both supported.